The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH attaches great importance to responsible and transparent management of personal data.
Below we provide users with information as to
– who they can contact at GIZ on the subject of data protection
– what data is processed when they visit the website
– what data is processed when users contact us, subscribe to
newsletters or press releases or use other GIZ online services
– how they can opt out of the storage of data
– what rights they have with respect to us
1. Data controller and data protection officer
Data processing is the responsibility of Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH.
Friedrich-Ebert-Allee 32 + 36, 53113 Bonn, Germany
Dag-Hammarskjöld-Weg 1–5, 65760 Eschborn, Germany
Please contact GIZ’s data protection officer if you have questions specifically about how your data are protected: firstname.lastname@example.org
2. Information on the collection of personal data
GIZ processes personal data exclusively in accordance with the EU General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG).
Personal data are, for example, name, address, email addresses and user behaviour.
GIZ only processes personal data to the extent necessary. Which data is required and processed for which purpose and on what basis is largely determined by the type of service you use or the purpose for which the data is required.
2.2 Collection of personal data when visiting our website
When visiting the GIZ website, the browser used automatically transmits data that is saved in a log file. GIZ itself processes only the data that is technically required in order to display the website correctly and to ensure its stability and security.
Each time the website is accessed, the data stored includes, but is not limited to, the page that is viewed, the IP address of the accessing device, the page from which the user was
redirected, as well as the date and time of access. A detailed list of the data stored is shown below.
Log file fields
The date on which the activity occurred.
The time, in coordinated universal time (UTC), at which the activity occurred.
Server IP address
The IP address of the server on which the log file entry was generated.
The requested action, for example, a GET method.
The target of the action, for example, Default.htm.
The query, if any, that the client was trying to perform. A Universal Resource Identifier (URI) query is necessary only for dynamic pages.
The server port number that is configured for the service.
Client IP address
The IP address of the client that made the request.
The browser type that the client used.
The site that the user last visited. This site provided a link to the current site.
The HTTP status code.
The substatus error code.
The Windows status code.
The length of time that the action took, in milliseconds.
The data in the log file is automatically deleted after a certain period.
Further information on data storage and transfer
GIZ is obliged to store the data beyond the time of the visit in order to ensure protection against attacks against GIZ’s internet infrastructure and federal communications technology (legal basis: Article 6 (1) e GDPR in conjunction with Section 5 of the German Act on the Federal Office for Information Security (BSIG). In the event of attacks on communications technology, this data is analysed and used to initiate legal and criminal action.
Data that is logged when accessing the GIZ website is only transferred to third parties if there is a legal obligation to do so or if the transfer is necessary for legal or criminal prosecution in the event of attacks on federal communications technology. Data will not be passed on in any other cases. This data is not merged with other data sources at GIZ.
2.3 Analysis service (user analysis)
This website doesn’t use any web analysis service to analyse usage date on its website.
3. Processing of personal data when contacting us
When users contact us, the data provided is processed in order to be able to respond to the enquiry. The following contact options are available:
– Contact form
3.1 Contact form
A form is provided on the GIZ website to enable you to contact us electronically. When you use the contact form, we process your title, family and given names, email address and, where appropriate, your postal address and additional personal data provided in the enquiry. Providing the postal address is optional and allows, if desired, a reply to the enquiry by post. The processing is based on consent in accordance with Article 6 (1) a GDPR and for the purpose of processing your request.
By activating the checkbox and submitting the contact form, the user agrees to the transmission and storage of his or her personal data. It is possible to cancel the process of filling out the contact form at any time. Data is only transmitted if the form is sent.
An SSL-encrypted connection is used to transmit the data to GIZ.
3.2 Contact by email
Alternatively, it is possible to contact GIZ via the email addresses provided. In this case, at least the email address but also any other personal user data transmitted with the email (e.g. family and given name, address) as well as the information contained in the email are stored solely for the purpose of contacting the user and processing the request.
The legal basis for the processing of data in connection with email communication is Article 6 (1) e GDPR.
3.3 Contact by letter
When contacting us by letter, the personal data transmitted (e.g. family and given name, address) and the information contained in the letter is stored for the purpose of establishing contact and processing the enquiry.
The legal basis for the processing of data in connection with communication by letter is Article 6 (1) e GDPR.
3.4 Contact by phone
When contacting us by phone, personal data will be processed to the extent necessary in order to handle the enquiry.
The legal basis for the processing of data in connection with communication by phone is Article 6 (1) e GDPR.
4. Processing of personal data in connection with social network use
On this website, GIZ invites users to visit other social networking sites such as YouTube to provide further information.
When users visit the platforms, personal data is collected, used and stored by the operators of the respective social network, but not by GIZ. This is also the case even if the users themselves do not have an account with the respective social network.
The individual data processing operations and their scope differ depending on the operator of the respective social network. GIZ has no influence on the collection of data or its further use by the social network operators. We are not fully aware of the extent to which, where and for how long the data is stored; to what extent the networks comply with existing obligations regarding erasure; what analyses are conducted and links established with the data; and to whom the data is disclosed.
5. Disclosure to third parties
GIZ does not pass on personal data to third parties unless it is legally obliged or entitled to do so by law.
6. Transfer of data to countries outside Germany
GIZ does not transfer personal data to third countries. When using social media, the privacy policies of the respective providers apply.
7. Duration of data retention
User data will not be kept any longer than is necessary for the purpose for which it is processed or as required by law.
8. IT security of user data
GIZ accords great importance to protecting personal data. For this reason, technical and organisational security measures ensure that data is protected against accidental and intentional manipulation and unintended erasure as well as unauthorised access. These measures are updated accordingly based on technical developments and adapted continuously in line with the risks.
9. Reference to user rights
Visitors to the GIZ website have the right
– To obtain information about their data stored by us (Article 15 GDPR)
– To have their data stored by us rectified (Article 16 GDPR)
– To have their data stored by us erased (Article 17 GDPR)
– To obtain restriction of processing of their data stored by us (Article 18 GDPR)
– To object to the storage of their data if personal data are processed on the basis of the first sentence of Article 6 (1) 1 f and e GDPR (Article 21 GDPR)
– To receive their personal data in a commonly used and machine-readable format from the controller such that they can be potentially transmitted to another controller (right to data portability, Article 20 GDPR)
– To withdraw their consent to the extent that the data has been processed on the basis of consent (Article 6 (1) a GDPR). The lawfulness of the processing on the basis of the consent given remains unaffected until receipt of the withdrawal.
Users also have the right in accordance with Article 77 GDPR to lodge a complaint with the competent data protection supervisory authority. The competent authority is the Federal Commissioner for Data Protection and Freedom of Information (BfDI).
Last updated: 01.03.2021